Event

Event entity with scheduling, location, and speaker information

Represents events including live, online, and webinar types.

Fields

Field Registry (from workspace/sources/entity-registry.csv)

Field	Input Type	Required	Notes
Event ID	Number	Required	Automatically generated by the system and locked
Event Name	Text	Required	model: name, rel: string
Event Short Description	Text	Required	Field used for the event tile
Event Description	WYSIWYG (Textarea)	Required	model: description, rel: text
Event Location	Text	Required	Uses Google Maps to select location; model: location, rel: string
Event Duration	Text	Required	model: duration, rel: integer
Event Start Date	Date	Required	model: eventStart, rel: datetime
Event Start Time	Text	Required	model: eventStart, rel: datetime
Event End Date	Date	Required	model: eventEnd, rel: datetime
Event End Time	Text	Required	model: eventEnd, rel: datetime
Event Topic	Select	Required	Pulls from event settings
Event Category	Select	Required	Pulls from event settings; model: eventCategories, rel: OneToMany EventCategories
Event Series	Select	Required	Pulls from event settings; model: eventSeries, rel: OneToMany EventSeries
Event Branches	Select	Required	Pulls from event settings; model: eventBranches, rel: OneToMany EventBranches
Schedule for later	Yes / No	-	model: scheduleForLater, rel: boolean
Publish Date	Date	-	model: publishDateTime, rel: datetime
Publish Time	-	-	model: publishDateTime, rel: datetime
CPD Category	Selector	Required	Autocomplete design (many to many selector) - pulls through from the same set of data from CPD Categories in courses; model: cpdCategories, rel: OneToMany CpdCategory
Event Type	Select	Required	Pulls from event settings - if online is selected, no QR code is required; model: eventType, rel: ManyToOne EventType
Create Course	Yes / No	Required	If selected, automatically generates a draft course entity to populate
Zoom Link	Checkbox	Not Required	This only displays if Zoom is connected and if the box is selected, it generates a zoom link for the event; model: zoomLink, rel: string
Event Featured Image	File	Not Required	Used for event tile - if empty uses a placeholder icon/image; model: featuredImage, rel: string imageFile
Watchlist	Checkbox	Not Required	For members only to save into a favorites list
List of Participants	Datatable	-	Includes the following columns (Full name, Email, Ticket Type Purchased)
Free Event	True / False	Required	If selected, the ticket section does not appear; model: isFreeEvent, rel: boolean
Request Sponsors	True / False	Required	If toggled on, adds this as a request for sponsor in the sponsorship portal
Sponsorship Type	Text	Required	Displays as a repeater if request sponsors is toggled true, provides information on what's available to be sponsored on this event and the cost to do so
Sponsorship Cost	Number	Required	-
Sponsorship Description	WYSIWYG (Textarea)	Required	-
Is Online	-	-	model: isOnline, rel: boolean
Status	-	-	model: status, rel: ManyToOne EventStatus
Speaker Name	Text	Required	Repeater section; model: speakerName, rel: string
Speaker Bio	Text	Required	model: speakerBio, rel: string
Speaker Website URL	URL	Required	model: speakerWebsite, rel: string
Speaker Image	File	Required	model: speakerImageName, rel: string
Is Main Speaker	True / False	Required	model: isMainSpeaker, rel: boolean
Sponsor Name	Text	Not Required	Repeater Sction (Field)/ You will need a sponsorship entity; model: sponsorName, rel: EventSponsor
Sponsor URL	URL	Not Required	model: sponsorUrl
Sponsor Logo	File	Not Required	model: sponsorLogoName
Ticket Name	Text	Required	Repeater Section; model: ticketName, rel: string EventTicket
Ticket Description	Text	Required	model: ticketDescription, rel: string
Ticket Price	Number	Required	model: ticketPrice, rel: float
Members Only	Checkbox	Required	If selected, this ticket can only be purchased by members; model: memberOnly, rel: boolean
Members Discount	Number	Required	Fixed price; model: memberDiscount, rel: float
Ticket Qty	Number	Required	How many tickets can be sold of this type; model: ticketQuantity, rel: integer
Ticket Purchase Limit	Number	Not Required	How many tickets can one person buy at a time - if empty, it's unlimited; model: ticketPurchaseLimit, rel: integer
GL Code	Text	Required	Displays if you have connected this to an accounting software; model: glCode, rel: string
Start Date	Date	Not Required	Time available for the ticket to be purchased - if left empty it is available till the event is on or sold out; model: start, rel: datetime
Start Time	Text	Not Required	model: start, rel: datetime
End Date	Date	Not Required	model: end, rel: datetime
End Time	Text	Not Required	model: end, rel: datetime
Ticket Notes	Text	Not Required	Displays for members buying tickets for dietary requirements etc.; model: ticketNote, rel: string

Embedded Collections

Speakers (Array)

Field	Type	Description
speakerId	UUID	Speaker ID
name	string	Speaker name
bio	text	Speaker biography
photo	string	Photo URL
isMainSpeaker	boolean	Primary speaker flag

Sessions (Array)

Field	Type	Description
sessionId	UUID	Session ID
name	string	Session name
description	text	Session description
startTime	datetime	Session start
endTime	datetime	Session end
speakerIds	array	Assigned speakers

Relationships

Relation	Type	Target Entity
tickets	OneToMany	EventTicket
sponsors	ManyToMany	Sponsorship

Features

Event

Acceptance Criteria

Frontend

• Admin/client UI can view and manage Event records where applicable.

Backend / API

• CRUD operations exist for Event (create, read, update, delete/archive).

Permissions

• Access is restricted to appropriate roles (tenant-scoped).

Business Rules

• Fields and relationships documented on this page are enforced for Event.

Error Handling

• Invalid payloads return field-level validation errors.